How to Send Your Song to a Record Label Guide for Artists

Sending your song to a record label can feel overwhelming, but it doesn’t have to be. With the right steps, approach, and preparation, you can stand out and get noticed. In this guide, we’ll walk you through the exact process to send your music to a label professionally.

Step-by-Step: How to Send Your Song to a Record Label

1. Make Sure Your Song Is 100% Ready

Before you even think about sending your track to a label, ask yourself one question:
“Is this the best version of my song?”

Record labels receive hundreds—sometimes thousands—of demo submissions every week. If your track isn’t mixed and mastered to industry standard, it’s likely to get ignored.

Pro Tip: Use professional tools like LANDR or iZotope Ozone to polish your final master. A clean, balanced, and radio-ready sound goes a long way.

2. Choose the Right Record Labels

Don’t spray and pray. Sending your music to every label you find on Google is not a strategy—it’s a waste of time.

Instead, research labels that fit your sound and genre. Follow them on social media. Study the type of artists they sign and the kind of music they promote.

A personalized pitch to a label that aligns with your style has a much higher chance of success.

3. Build a Strong Artist Brand

A great song isn’t enough—you are the product, and labels are investing in you, not just one track.

Before reaching out, make sure you have:

• A professional artist profile on Spotify & social media

• At least a few previously released songs

• Decent engagement (followers, streams, or at least consistency)

• Press coverage or blog mentions (optional but helpful)

In short, looks like an artist worth investing in.

4. Write a Professional Email Pitch

Please don’t send a one-liner like, “Yo, check out my fire track.”

Your pitch email should reflect who you are as an artist and why this song is worth their attention.

Email Structure Example:

• Subject: [Your Name] – Demo Submission: “[Track Title]”

• Introduction: Briefly introduce yourself and your music style

• Streaming Link: SoundCloud (Private), Google Drive, or Dropbox (no attachments!)

• Extra Info: Link to your EPK/Website + Social Media

• Sign-off: A simple thank you with your contact details

Keep it short, clean, and respectful.

5. Never Attach MP3 Files—Send Streaming Links

No one wants a surprise 7MB attachment in their inbox.

Always send streaming links via platforms like:

• SoundCloud (private link with download enabled)

• Google Drive or Dropbox (make sure permission is set to “Anyone with the link can view”)

🚫 Avoid sending attachments unless specifically requested. Many labels won’t even open emails with files attached.

6. Submit Through Official Channels Only

Most labels have a dedicated demo submission portal—either on their website or in their Instagram bio.

Don’t DM your song. Don’t tag them. Don’t spam. Use the method they prefer.

Find their demo submission page and follow the instructions exactly. This shows professionalism and respect for their process.

7. Follow Up (But Don’t Be Pushy)

Didn’t hear back in two to three weeks? It’s okay to send a polite follow-up.

But please—no angry emails, no guilt trips, no “why did you ignore me” messages.

Labels are busy. If they don’t reply, move on gracefully or try again with your next track.

8. Keep Creating and Networking

The music industry thrives on relationships and consistency.

Even if one label rejects your song, that doesn’t mean your journey ends there. Keep improving your craft, building your fanbase, and connecting with artists, producers, playlist curators, and industry professionals.

You never know when the right person will hear your music at the right time.

Final Thoughts:

Getting signed by a label isn’t just about sending a great track. It’s about presenting yourself as a complete package—talented, polished, and ready to grow.

Focus on quality. Do your research. Respect the process.

And most importantly, keep making music you believe in.

FAQs

Q1: How do I know if a label is accepting demos?

Ans: Check their official website or Instagram bio—they usually mention submission details.

Q2: Should I copyright my song before sending it?

Ans: Yes. Always protect your music before sharing. Register with the US Copyright Office or use services like SongSecure.

Q3: Do I need a manager to submit music?

Ans: No, but having a manager or PR rep can increase your chances of getting noticed.

Final Thoughts

Sending your music to a record label is not about luck—it’s about preparation, presentation, and persistence. Take your time, follow the steps, and always be professional.

💬 Do you need any tips? Comment!